Position: Secretary
Position Number: 10016953
Location: UNHCR Branch Office, Abuja
Section: Administration
Date of Entry on Duty: 1st March 2011
Category and Level: GL4
Closing Date: 8 February, 2011.
Duties and Responsibilities
■Prepares correspondence for signature, checking enclosures and addresses, and draft correspondence on routine matters.
■Arranges appointments/meetings both internal and external, some involving high ranking officials, receives visitors, places and screens telephone calls, responds to routine requests for information and take notes at meetings as and when required.
■Types a wide variety of material from drafts, printed texts and dictating machines using a word processor proof-reads for correctness and maintains office records and reference files on various subjects
■Assists in making travel arrangements
■Takes dictation, using shorthand and transcribes, ensuring that spelling, punctuation and format are correct.
■Receives, reviews, sorts and distributes all incoming and outgoing material, highlights priority items for the attention of appropriate officers. Attaches necessary background information.
■Files and codifies material relating to a number of subject-matter areas and maintain general officer files,
■Handles confidential matter by maintain/updating restricted files. Performs other duties as required.
Qualifications: Education and Skills
■Completion of Secondary Education with Certificat/Training in Secretarial Studies or other related field.
Job Experience
■Previous job experience and job experience relevant to the function – 2 years
Language
■A very god knowledge of English and local language required
Desirable skill & competencies
■Communication skills, Computer skills , Writing skills.
How to Apply
If you wish to be considered for the post, please address your application to the Representative, UNHCR, Branch Office Abuja (UN House, Central Area District) on or before 28th January, 2011
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