JOB TITLE: PROCUREMENT ASSOCIATE
Type of Contract: FIXED TERM APPOINTMENT (FTA)
Post level: ICS 06
Duty Post: Abuja
Duration: One (1) Year (renewable but subject to satisfactory performance)
DUTIES AND RESPONSIBILITIES
The incumbent reports to and receives guidance and policy support from the Operations Manager
who leads the Nigeria Office that serves the procurement and contracting needs of their
geographical areas and ensuring that procurement and commercial considerations are fully taken
into account in country programmes. S/he coordinates procurement activities and processes in
accordance with the organization’s mandate, financial rules and regulation and procurement
procedures of the UNPFA. The contracting activities encompass procurement, contracting, and
contract management of institutional goods and services suppliers for UNFPA’s programs and for
external clients, which include, Developing Country Governments, donors, NGOs, and other UN
organizations as well as internal customers.
A. Contract Management
-Assist the Office Manger, contracts in the management of long-term agreements in
accordance with UNFPA rules and regulation, procedures, including:
-Review accuracy and completeness of specifications for good/services to be contracted;
-Undertake market research to include all potential good/services providers;
-Prepare and issue Requests for Quotations and Invitation to Bids;
-Evaluate quotations/offers and recommend suppliers as appropriate;
-Prepare submission/recommendation to the CAP and CRC if applicable;
- Develop and draft contracts for clearance by Programme Specialists / Operations
Manager and obtain approval from the Representative;
-Support in the issuing of contracts;
-Follow up on performance (details below);
-Maintain an accurate and updated list of all UNFPA long-term agreements with dates of
renewals.
Liaise with internal customers and suppliers; Investigate and follow up on any contractual
related problem/inquiry to ensure suppliers’ adequate performance and customers’
satisfaction.
Monitor the performance of LTA suppliers in reference to established Key Performance
Indicators. Provide prompt responses to follow up on any query submitted by other UNFPA
departments and/or clients whether directly involved or not.
B. Supplier Management
Undertake market research in order to evaluate potential new suppliers. Update new
suppliers in the Field Office list of “Approved suppliers”. Advice new suppliers as to
registration requirements and procedures. Register new suppliers in the ERP system.
Keep abreast of market trends and developments in purchasing related field. Maintain an
accurate and active supplier database in support of UNFPA procurement requirements.
Liaise with other United Nations agencies to obtain information of existing Long Term
Agreements and contracts to be able to utilize them in reference to UNFPA requirements.
Coordinate and administer the flow of vendor information in the ERP system and the United
Nations Global Market Place (UNGM), including evaluation of supplier registrations in
accordance with established criteria.
C. Procurement Tools Management
Coordinate and administer the information flow related to products and services available
through Long Term Agreement, including prices, terms and conditions, validity of contracts
and technical as well as logistical information in electronic form that may be available in the
office or for other relevant parties as required.
Monitor and maintain the UNFPA Nigeria internet site, making sure all information is up to
date. Liaise and coordinate with corresponding responsible branches in DMS in reference
to technical developments and enhancements to provide informative and accurate content.
Undertake other tasks and duties as required.
REQUIRED COMPETENCIES
Core competencies
ƒ Valuing diversity
ƒ Performance management
ƒ Developing people/fostering innovation and empowerment
ƒ Working in Teams
ƒ Communicating information and ideas/knowledge sharing
ƒ Integrity/commitment to mandate
ƒ Appropriate and transparent decision making
ƒ Results orientation and commitment to excellence
ƒ Self-management/emotional intelligence and conflict management/negotiating and
resolving disagreements
Functional Competencies
ƒ Business Acumen
ƒ Implementing management systems
ƒ Innovation and marketing of new approaches
ƒ Client orientation
ƒ Organizational awareness
ƒ Job knowledge/technical expertise
QUALIFICATION AND EXPERIENCE
The ideal candidate should
• Be a Nigerian national (Male or Female).
• Possess University degree in Business Administration and/or speciality in Procurement
and logistics or related field preferred.
ƒ Possess a minimum of 8 years of related work experience preferably in an international,
customer focused organization
ƒ Have knowledge of reproductive health related commodities and medical terminology an
asset
ƒ Have knowledge of legal and operational aspects of contract management useful
ƒ Have experience in international procurement and logistics management is desirable
ƒ Have the ability to analyze and utilize complicated data
ƒ Have an excellent organizational and time management skills
ƒ Have the ability to establish and maintain harmonious relationships with customers,
suppliers and colleagues
ƒ Have the ability to perform well under pressure and flexibility in handling unexpected work
assignments as and when necessary
ƒ Be service minded and have the ability to work in team
ƒ Possess good writing and communication skills.
ƒ Have good working knowledge of MS Office applications
METHOD OF APPLICATION
All applications should include functional e-mail addresses and mobile phone numbers, letter of
application and detailed curriculum vitae (CV), attached as one file in MS WORD format only.
Applications should be addressed to The UNFPA Resident Representative, Abuja and
forwarded to e-mail addresses – vacancypdu.ng@unfpa.org latest by 27 January, 2011 and
clearly marked “Procurement Associate – ICS 06”
Please note that UNFPA will respond only to those applicants in whom it has a further
interest. Kindly also note that ONLY applications sent by e-mail will be accepted. Qualified
women are encouraged to apply.
*UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing
date.
UNFPA – Because everyone counts
KINDLY NOTE THAT ONLY APPLICATIONS SENT BY E-MAIL WILL BE ACCEPTED.
www.naijazonejobs.blogspot.com is not in any way connected to recruitment in the companies whose vacancies are posted here.” Be wise, don’t pay money to get job.